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Receptionist

Master Magnetics, Inc.
Job Description

JOB DESCRIPTION:

POSITION SUMMARY: Answers the phone and distributes calls appropriately, takes messages as needed, forwards faxlogic orders to sales team in timely manner, greets visitors, distributes mail and prepares all out going mail and sales literature packets. Provides administrative support for sales and other departments.

SPECIFIC DUTIES:

Essential

  • Efficiently and pleasantly receive incoming calls and direct each call to the appropriate team member and/or department
  • Greets and directs customers/visitors who enter the reception area
  • Checks voice mail each morning and as needed throughout the day; forwards messages to appropriate team members
  • Prepares literature to be mailed to leads from Sales daily requests, show follow up requests, advertising leads, including preparing labels, gathering and stuffing literature
  • Coordinates project deadlines with coach and other departments
  • Sorts, date stamps and distributes incoming mail
  • Runs postage for outgoing mail
  • Efficiently types letters, labels, envelopes and miscellaneous items
  • Inputs leads into ActionWare for sales team members
  • Reviews faxlogic documents and distributes incoming faxes via email

QUALIFICATIONS:

  • Familiar with MS Office, Word, Excel, Access
  • Precise and efficient filing techniques; able to follow set process
  • Ability to operate and maintain various office equipment including the copier, postage scale and meter
  • Ability to effectively interact with all levels of company team and external customers
  • Ability to establish and maintain effective work relationship with team members, handling difficult situations with diplomacy
  • Ability to handle multiple tasks and meet established deadlines
  • Ability to maintain confidentiality
  • Ability to organize and prioritize tasks
  • Customer and team oriented
  • Demonstrates effective written, oral and telephone communication skills
  • Detail oriented
  • Keyboarding average 35-40 wpm accurately

EDUCATION:

  • High school diploma or equivalent and one year general office experience

Must be able to pass a background and drug screen.

We offer a full benefits package including a Employee Stock Option Plan, 401k Retirement Plan, health insurance programs, paid time off, wellness incentives and a tuition reimbursement program! Our work schedule requires a 40 hour work week, no night or weekend shifts.


Please apply via indeed, online at our website, by e-mail, or in person at our current location at 1211 Atchison Ct., Castle Rock, CO, Mon. -- Fri. 8:00 a.m. -- 3:30 p.m., EOE

Contact Information